Email Signature Generator
Create professional email signatures in seconds. Copy the HTML and paste into Gmail, Outlook, Apple Mail, or any email client.
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Your Name Job Title at Company |
Paste into Gmail Settings → Signature, or Outlook → File → Options → Mail → Signatures
How to Create a Professional Email Signature
A professional email signature is one of the most underrated branding tools. Every email you send is a chance to reinforce your brand, share your contact info, and drive traffic to your website or social profiles. Using a free email signature generator ensures your signature is formatted properly in HTML, preventing it from breaking across different email clients.
Essential Elements of a Business Signature
- Full name and title: Always include these for credibility.
- Company name: Link to your website for easy access.
- Contact Information: Best phone number and optional physical address.
- Social links: LinkedIn is essential for B2B. Keep it to 2-3 links max.
- CTA or banner: Promote a webinar, case study, or free trial.
HTML Signatures vs. Image Signatures
Always use an HTML email form signature generator rather than pasting a single flat image. Flat images are frequently blocked by default in enterprise email clients (Outlook, Apple Mail), leaving your prospects staring at a blank box with an "Image Blocked" warning. Furthermore, text within an image cannot be copied, meaning a prospect cannot easily copy/paste your phone number.
How to Add Your Signature to Gmail & Outlook
For Gmail
- Click "Copy Signature HTML" above.
- Open Gmail and click the gear icon (Settings) top right.
- Click "See all settings".
- Scroll down to the "Signature" section.
- Click "Create new" and name it.
- Paste (Ctrl+V or Cmd+V) directly into the text box.
- Scroll to the bottom and "Save Changes".
For Outlook
- Click "Copy Signature HTML" above.
- Open Outlook and click File > Options.
- Select "Mail" from the left menu.
- Click the "Signatures..." button.
- Click "New" and give it a name.
- Paste your signature into the Edit box.
- Click OK to save.
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